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    E-Invoicing (KSA)

    An e-invoice is an electronically delivered invoice in a specified standardized format. E-invoices contain invoice data in a structured form. It helps in replacing the manual tasks with automated business rules and actions to increase efficiency, minimize error handling, and help businesses comply with e-invoicing legislation.

    The Zakat, Tax and Customers Authority (ZATCA), announced that e-invoicing will become mandatory in the Kingdom of Saudi Arabia, effective 4 December 2021(Phase 1) and 1 December 2023(Phase 2). It means that in future the suppliers will no longer be allowed to generate or store their invoices in paper format or PDF invoices. For the E-Invoicing, your businesses should be ready for a range of possibilities, including the possibility where approval may be required for individual invoices and transactions.

    Why to choose Prodware Solutions?

    Here are the features that make us the best e-invoicing solution provider in KSA.
    • Seamless ERP Integration
    • Auto Data Validation
    • Bulk Generation of E-Invoices
    • QR Code Generation
    • E-archiving
    • Generate PDF with Embedded XML invoices

    Requirements of E-invoicing solutions?

    • Must be accessible online
    • Must allow access by external systems through APIs
    • Must apply control mechanisms that guarantee the authenticity and integrity of the information
    • Must comply with security and cybersecurity requirements in the country

    Implementation Phase - 1

    In the first phase, all people maintaining tax books set in Saudi Arabia must:
    - Ensure their capability to issue and save electronic tax invoices.
    - Electronically raise debit and credit notes

    The rules and regulations applicable in this phase must be followed by:
    - All people who fall under the purview of the provisions mentioned in the applicable electronic billing regulations
    - Any other parties who are tasked with raising VAT invoices for registered suppliers

    Implementation Phase-2

    The second phase applies to only those people who come under the purview of electronic billing regulations. These target groups will be intimated at least six months before the start of the process of linking the supplier’s system with the Authority’s system.

    This linking is not done randomly. Rather a series of stipulated procedural and technical provisions must be followed regarding the controls, technical specifications, procedural rules and other requirements. The linkage of the supplier system with that of ZAKAT, Saudi Arabia customs authority, is done to enable sharing of data and information.

    FAQs from Our Community

    We cut through today’s complexity and use whatever technology it takes to get you where want to be.

    What is e-invoicing in KSA and how does it work?

    E-invoicing in KSA is a digital invoicing system that enables businesses to send and receive invoices electronically. It involves the use of a standardized format for invoicing, which is generated and transmitted through an online platform. This process eliminates the need for paper-based invoices and manual data entry, resulting in cost savings and increased efficiency.

    Who is required to use e-invoicing in KSA?
    What are the benefits of e-invoicing in KSA?